The essential checklist for choosing your next private event space
The right private event space can transform an ordinary event into a spectacular occasion. Whether it’s a chic soirée, a sophisticated corporate event, or a vibrant celebration, the choice of venue influences the ambience. It holds a great weight over the success of your event.
Every element of your venue, from the hum of anticipation as guests arrive to the lasting impressions they carry home, plays a crucial role. The perfect backdrop enhances interaction, celebrates the occasion, and aligns with your event’s goals, focusing on creating an environment that supports the event’s success.
This essential checklist will guide you through the intricacies of venue selection, from first impression to last, helping ensure your private event space complements and amplifies the experience.
Initial impressions: setting the stage for success
Entrance and welcome area
First impressions are lasting. When you visit potential venues, take note of the curb appeal and entrance. A welcoming, well-maintained entrance sets a positive tone for the event. Also, confirm that the venue is accessible for all guests. Do they have ramps, rails and elevators? If you have guests with different abilities, ensure you have confirmed inclusivity from the very start.
Ambiance upon entry
The first step inside should wow your guests. Discuss with the venue team the lighting and décor possibilities that align with your event’s theme, especially considering the natural light at the time of your event. It’s also important to check the flow from the entrance to the main event space, ensuring that it can be tailored to minimise confusion and maximise excitement.
During the event: enhancing guest interaction and enjoyment
Main event space
The heart of your event, the main event space, must be versatile. Inquire about various seating configurations to find the best fit for your event type and guest comfort. Also, test the acoustics and verify the sound equipment availability to ensure all speeches and performances can be heard clearly without interference.
Amenities and facilities
No matter how much effort you put into the vibe, your guests are probably going to place equal or greater judgment on the food and refreshments. Guests got to eat. Verify the options for customisation in catering and bar services to match your event’s style and dietary needs. Don’t forget to inspect the restrooms and any lounge areas to ensure they are adequate, clean, and reflect the overall standard of your event.
Concluding the event: ensuring a memorable departure
Event conclusion and exit
As the event wraps up, the ease of exit is as important as the entrance. Discuss with the venue how they manage event conclusions and guest departures. Implementing thoughtful parting touches, like small gifts or personalised thank-you notes, can leave a lasting impression and end the evening on a high note.
Choosing Your Event Type: What’s the Occasion?
Selecting the right venue is key to creating an unforgettable experience for your guests. Here is a structured approach to venue selection, ensuring that every element, from ambience to accessibility, perfectly suits your event’s needs.
The ideal private event space is waiting for you at The Emerson
The Emerson is Melbourne’s go-to destination for parties both big and small. With three uniquely different levels, your ideal event space is within our luxurious inner-city venue.
Our staff are expert event planners, able to guide you through the venue selection process, ensuring every detail exceeds your expectations.
Private Functions
Private events in Melbourne run smoothly at The Emerson. We are here to guide you through every step of the event planning process. Reach out if you would like to know more about the best private event space Melbourne has to offer.
To find out more about our functions services, please contact functions@theemerson.com.au.